Low Carbon Dorset Privacy Policy

The Low Carbon Dorset team are committed to ensuring your privacy is protected.  This privacy policy sets out how the Low Carbon Dorset programme uses and protects any information that you give it.

Compliance with the Data Protection Act (DPA) & General Data Protection Regulation (GDPR)

Low Carbon Dorset is hosted by Dorset Council and therefore complies with GDPR (General Data Protection Regulation) and the DPA (Data Protection Act 1998) through Dorset Council’s policies.

Further information about the use of personal information is available on the Dorset Council website at  https://www.dorsetcouncil.gov.uk/footer/privacy-and-cookies-policy.aspx or by contacting Dorset Council’s Data Protection Officer by email at DataProtection@dorset.gov.uk or by post at RMU, County Hall, Dorchester, DT1 1XJ.

Use of Cookies

The Low Carbon Dorset website may use cookies to improve the user’s experience while visiting the website.  Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external service providers or use the cookie control system if available upon their first visit.

Third party cookies

These are cookies set by other websites whose services we use on the Low Carbon Dorset website:

Google Analytics – we use Google Analytics to gather aggregated information to understand how visitors engage with Low Carbon Dorset. Knowing which areas of content are most popular allows us to organise our content accordingly, making it easier for visitors to the site find what they are looking for. The data is collected anonymously, reporting website trends without identifying individual visitors. The data collected is very helpful to us in improving this website, but you can opt out if you wish.

Google maps – we embed some Google maps on our pages to show the location of various projects and our offices. Google uses cookies to manage locations and to provide web analytics in terms of the number of times a map has been viewed and/or shared.

YouTube (Google) – we embed some videos from the Dorset Council and Low Carbon Dorset YouTube accounts to provide added value to certain areas of content. A YouTube cookie is used to provide web analytics in terms of the number of times a video has been watched and/or shared.

Twitter – we embed some Twitter feeds on our pages. There is also the option to share certain pages of this website to Twitter. Twitter uses cookies to determine who follows the various links contained in these embedded feeds.

Facebook – we embed some Facebook feeds on our pages. There is also the option to share certain pages of this website to Facebook. Facebook uses cookies to determine who follows the various links contained in these embedded feeds.

LinkedIn– there is the option to share certain pages of this website to LinkedIn. LinkedIn uses cookies to determine who follows the various links.

How do I change my cookie settings?

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.

Find out how to manage cookies on popular browsers:

To find information relating to other browsers, visit the browser developer’s website.

To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.

Information That We Collect

In running and maintaining our website and operations we may collect and process the following data about you:

  • Minimal Personal Information provided voluntarily by you. For example, when you subscribe to find out more about news and events, we will ask your name and email address.
  • Information about your organisation and low carbon project voluntarily provided by you.  For example, when you submit an Expression of Interest form through our Apply page, we will ask for some basic details about your organisation and the project you require support with so we can confirm you are eligible for support through Low Carbon Dorset.
  • Information that you provide when you communicate with us by any means.

How We Collect Information

We collect information from you when you sign up to our newsletter or through events, projects and competitions, or when you submit an Expression of Interest form to the programme – all information collected is provided voluntarily by you.

Communication with Us

Users contacting us through our website (including through our online ‘Expression of Interest’ and ‘Contact’ forms) do so at their own discretion and provide any such personal details requested at their own risk.  

How we use and store your information

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you information about news, events and activities through a mailing list system. This is done in accordance with the regulations named in this policy and the Dorset Council E-newsletter privacy notice.  If you no longer wish for us to hold your details to communicate with you as detailed please contact us directly and we will delete your history. 

We also use the information you have provided so that Low Carbon Dorset staff can contact you with advice and other information that might assist you in making a project application to the programmeto complete your project and to be paid any agreed grant funding. 

We never give your details to third parties to use your data or to enable them to provide you with information regarding unrelated goods or services. 

If you receive funding or advice from Low Carbon Dorset your information is stored securely for such time as required by the funding body that supports Low Carbon Dorset.  Your information might be stored for less time if it is no longer relevant to the Low Carbon Dorset programme (for example you did not proceed with a grant or advice).  You can request to see the information that we hold on you at any time. 

E-Newsletters

As a Dorset Council hosted programme, Low Carbon Dorset operate an email mailing list program through Dorset Council in accordance with the Dorset Council E-newsletter privacy notice.

We use our email mailing list to inform subscribers about news, events and activities that the Low Carbon Dorset team and partners organise. Users can subscribe through Dorset Council’s online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in the Dorset Council E-newsletter privacy notice. Subscribers can unsubscribe at any time through an automated online service or, if not available, through other means as detailed in the footer of sent marketing messages. The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.

We ask that you read Dorset Council’s E-newsletters privacy notice for full details on who Dorset Council is, how and why they collect, store, use and share personal information, your rights in relation to your personal information and how to contact them and supervisory authorities in the event you have a complaint.

The EMS (email marketing service) provider for our E-newsletters is Mailchimp and you can read their privacy policy in the resources section.

External Links & Third Parties

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites).

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available, users are advised to verify their authenticity using third party anti-virus software or similar applications.
We accept no responsibility for any third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.

Social Media

We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.

Resources & Further Information

Overview of the GDPR – General Data Protection Regulation
Data Protection Act 1998
Privacy and Electronic Communications Regulations 2003
The Guide to the PECR 2003
Twitter Privacy Policy
Facebook Privacy Policy
Google Privacy Policy
Linkedin Privacy Policy
Mailchimp Privacy Policy
Dorset Council E-newsletter privacy notice

Changes to this privacy policy

This privacy policy was last updated in March 2021. There are no amendments since this update, when amendments are made to this page we will update this section. We recommend that you review this section from time to time so that you are aware of the latest version of this policy.

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County Hall, Colliton Park, Dorchester, DT1 1XJ
lowcarbondorset@dorsetcouncil.gov.uk

Photography on this site (c) DCC / Rosie Mathisen / Mark Heighes / Dave Penman / Andy Lyons / Gillian Thomas / Darren McCall

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